Payment of expenses

Where possible, all business travel expenses must be incurred using the company's Corporate Card.

A supporting valid tax invoice is required for all business expenses.

Card Holder Responsibilities

Apply the same level of care and security over a Corporate Card as they would over their own personal credit card.

Ensure that all expenses incurred are in accordance with this Policy.

Submit supporting documentation for each transaction in a timely manner.

No cash advances allowed without Leader`s approval.

Card to be returned to the Leader on or before the Employee’s termination date with a full acquittal of expenses.

Submitting Expenses

All supporting documentation should be forwarded to along with a full description of the business purpose.

Submit expenses for the calendar month by the 5th of the following month.

It is highly recommended to submit expenses as incurred.

Employee accountable for all expenses incurred on the Corporate Card.

Failure to follow this Policy may result in disciplinary action and potentially a requirement for repayment by the Employee.

Therefore, it is advisable to consult the Leader before incurring the expense if in doubt.


All reimbursements will be paid via Electronic Funds Transfer (EFT).

Expenditure paid in foreign currency will be reimbursed in Australian dollars (AUD).

Payment of reimbursements

If CORE considers the expense to be unreasonable or of a private nature.

Without a valid tax invoice or approved Lost or Unobtainable Receipt Declaration.

Later than two months after the expense was incurred.

Reimbursement will not be made

Submit the Expense Claim through Xero.

Notify of a new claim submitted.

Process for claiming a reimbursement